In the past and even more in the present employees found it difficult to locate the information and documents they need. The situation has several causes. The most prevalent problem is our lack of document organization and categorization. Employees experience pain when attempting to share documents with one another, save their documents in a common space, or discover an existing document

Currently, documents are saved in a wide variety of locations. In some cases, a SharePoint sites are used to share documents. Employees also save documents on their hard drives, or in numerous server areas. The most obvious problem with this diversity of locations is the inability to work on a current doc copy. Secondarily, an employee’s hard drive (or a server) might not be backed up. This lack of document organization and discoverability causes the organizations to lose valuable and sometimes irreplaceable resources, not only in the waste of employee’s time – there is also a serious loss of institutional knowledge when employees leave:

• Employees get 50%-75% of their relevant information directly from other people.
• More than 80% of enterprise’s digitized information resides in individual hard drives and personal files.
• Individuals hold the key to the knowledge economy and most of it is lost when they leave the enterprise.

Why sit there reading this knowing it applies to you and your organization. Do something… fix it?

“Strategy without tactics is the slowest route to victory. Tactics without strategy is the noise before defeat.” Sun Tzu – The Art of War

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