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A.
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Project Organization
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1.
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Is there a formal Project Mission Statement stating the objectives and strategy of the project?
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2.
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Does the Mission Statement define:
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a. The approach to managing the project?
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b. The scope and objectives of the project?
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c. The business problem(s) to be solved?
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d. The major phases & deliverables of the project?
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e. The general responsibilities of each party involved?
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f. The responsibility for development and maintenance of a detailed work plan?
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3.
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Have the roles and reporting relationships been documented in a project organization chart?
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4.
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Have arrangements been made to obtain all the appropriate skills, including:
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a. Project Management?
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b. Application and technical software expertise?
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c. Detailed knowledge of business processes?
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d. Clerical and word processing support?
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e. Programming and system administration resources?
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5.
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Have all arrangements with any third party consultants, programmers, and temporary services been documented and approved by management, including:
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a. Fee structures?
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b. Deliverables?
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c. Staffing and management responsibilities?
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6.
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Is top management aware of the impact the project will have on the organization?
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7.
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Do all project team members, including third parties, understand and agree with their role in the project?
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8.
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Does each application area (General Accounting, Order Processing, etc.) have at least one team member whose time is at least 50% dedicated to the project for its duration?
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9.
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Is the time commitment to the project for all team members understood and agreed to by their permanent line management and supervisors?
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10.
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Has a suitable work space been established, including phones, meeting rooms, and proper office equipment, away from the normal working environment?
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11.
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Has a function/feature analysis been prepared to compare any package software being used to business processes and requirements?
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B.
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Work Planning
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1.
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Has a detailed work plan been prepared, and does it include:
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a. All phases, activities and tasks within the project scope?
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b. Assignment of responsibility for all tasks?
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c. Reasonable target dates for all assigned tasks?
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d. All project milestones and deliverables?
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e. Budgets for work days or hours, including a reasonable contingency factor?
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f. Time allotted for project management and administration?
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g. Consideration of staff turnover, vacations, training, and outside activities?
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2.
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Has a high-level gantt chart been prepared for communicating project time frames and overview with management?
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3.
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Does the work plan allow for a learning curve and orientation for team members without prior project, technical, or industry experience?
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