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A Sample – Change Management Process Flow

Posted in Compliances (1300),SharePoint by Guest on the February 7th, 2013

Changes requested by IT will be logged by the “Managed Service Provider” analyst. An impact analysis is done and a change request form is be submitted to the Application Team’s change review board or the Application Team Project Manager, whoever is designated for approval. All change requests that are approved are attached to the project contract. Major changes would also have a financial impact on the project. To minimize impact on the project schedule, “Managed Service Provider” recommends that the change review and approvals happen in an agreed upon time frame (which could typically be a week at maximum) to ensure that the deadlines are not severely impacted. On approval of the effort, cost and time estimates, the change request is incorporated into the project plan. 

Requirement changes may occur at any point during the project execution stage. It is important to identify a process for requirements change management. The following diagram depicts the actions that are normally performed during change requests.

  1. Submit a change request
  2. Close/Defer CR and inform submitter
  3. Close/Defer CR and inform submitter
  4. Inform submitter of proposed action plan
  5. Review the CR
  6. Review IA report
  7. Impact Analysis and generate IA report
  8. Incorporate in project plan and change project schedule
  9. Log
  10. the CR
  11. Is valid?
  12. Decision?
  13. IT Team
  14. Change control Board
  15. “Managed Service Provider” Team 

Change Request Process

Service Provider requirements are to analyze the impact of a change. All change requests will be classified as major and minor, as per an agreed upon definition. 

Major change requests typically involve addition of new programs, tables and modification to existing system components. Therefore it will go through all life cycle stages including full testing activities like unit testing, integration testing and regression testing. 

A minor change request will have minimal impact on the system functionality. These requests result in modification of a program or a set of programs or new programs for simple database changes. For a minor change, it may be decided not to perform certain tests based on change effort and severity impact. 

Typically, the same processes as major or minor enhancement are followed for major or minor change requests. However this can be agreed upon during the start of the project. 

All change requests raised will be maintained in a change request log and each entry in the log will contain a change request number, the description of the change, the impact of the change, the status of the change request and key dates. Each change request can have, at any point of time, one of the 5 following states:

  1. Pending,
  2. Approved,
  3. Rejected,
  4. Work in Progress
  5. Completed. 

The change requests are reviewed by Change control board on regular basis. 

For projects that require quick ramp-up and ramp-down, quarterly planning is done both by the “Managed Service Provider” and client teams. “Managed Service Provider” believes in operating like a true strategic partner of the client and adapting itself to the changing landscape within a client’s business and industry.

http://www.bestitdocuments.com/Change_management.html

 

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Sample Excel – SharePoint User Role Permissions Spread Sheet

Free Excel – SharePoint Roles and Responsibilities Download file:

 Sharepoint User Role Permissions Spread Sheet

 http://www.bestitdocuments.com/Services.html

 

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Sample Excel – SharePoint RFI – RFP User Role Permissions Spread Sheet

Free Excel SharePoint Roles and Responsibilities Download file:

SharePoint User Role Permissions Spread Sheet

 http://www.bestitdocuments.com/Services.html

 

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Sample Visio – Knowledge Management Document Flow

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Sample Visio – LiveLink and Integraph flows

Posted in Compliances (1300),SharePoint,Visio Samples - Stencils (457) by Guest on the April 14th, 2012
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Sample Visio – SharePoint Server – Hosting Scenario

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 24th, 2011
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Sample Visio – SharePoint Server – Corporate Intranet Portal Site

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 20th, 2011
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Sample Visio – SharePoint Server – Upgrading Office 12 SharePoint Servers Products

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 18th, 2011
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Sample Visio – SharePoint Server – Sub-Upgrade Scenario

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 14th, 2011
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Sample Visio – Planning and Designing Office SharePoint Server 20xx Applications

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 12th, 2011
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Sample Visio – SharePoint Server – Enterprise Content Management

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 11th, 2011
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Sample Visio – Office SharePoint Server Infrequent Changes to Web Content

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the August 10th, 2011
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SharePoint Features Matrix

Posted in Compliances (1300),Security (1500),SharePoint by Guest on the July 20th, 2011

 

Store, organize, and access team files in a centralized network repository.   Store your files in a network repository:  Request a division or subsidiary level portal when you need to search and collaborate across hundreds of team sites.  Distribution List Archive  Share or store files too large for SharePoint (over 100MB) or if it is a file type blocked by default. (such as .exe) 
Share and edit files collaboratively.  Designate Private files only you can access.  Categorize files across team sites into topic areas to facilitate portal navigation.  Read Only  Note: File Shares are only to be used to store restricted file types, oversized files, application data (e.g. databases) or non-collaborative content.
Publish information and files for easy access and visibility to coworkers on and outside the team. Designate Shared files for viewing or collaboratively editing to the public  Search across team sites and public folders.  Indexed by SharePoint   
Facilitate team discussions in discussion forums. Access your files from any network computer.    Replication by Business Requirement only   
  Publish details about yourself that are accessible by the entire company.      
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SharePoint VS. Email

Posted in eMail (66),SharePoint by Guest on the July 17th, 2011

Centralize content on company servers 

  • Supports sharing of email content across the enterprise

  • Body & attachment become searchable & reusable

  • Advantages of version control & history

  • Improved knowledge management

http://www.bestitdocuments.com/IT_Business_solutions.html

 

 

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Why SharePoint Instead of Public Folders?

Posted in SharePoint by Guest on the July 17th, 2011

 

 

Use Public Folders Currently?

New to Public Folders?

File Sharing

Strongly Consider SharePoint SharePoint is the Better Option

Team Calendar

Similar Functionality Consider SharePoint First

Contact Sharing 

Similar Functionality Consider SharePoint First

Discussion Forums

Similar Functionality  Consider SharePoint First

Distribution Group Archive 

Similar Functionality Consider SharePoint First 

Organizational Forms 

Strongly Consider SharePoint Strongly Consider SharePoint
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Sample Visio – Office SharePoint Server Customization

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 16th, 2011
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Sample Visio – Office SharePoint Server Backup and Restore

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 14th, 2011
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Sample Visio – Office SharePoint SharePoint WorkSheet Forms

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 5th, 2011
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Sample Visio – Office SharePoint Server Business Intelligence

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – Deploying Office SharePoint Server Solutions

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – Enterprise Content Management – Customer Engagement Cycle

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – SharePoint Server – Equities Research

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – SharePoint Server – Migration Scenarios

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – SharePoint Server – Office SharePiont IT Deployment

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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Sample Visio – SharePoint Server – Records Management

Posted in SharePoint,Visio Samples - Stencils (457) by Guest on the July 4th, 2011
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